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How to Increase Productivity: 10 Tips to Keep You on Task!

By Jun 13, 2013 July 8th, 2014 41 Comments

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Increasing productivity is something we are all striving to do. As bloggers we have so many tasks that need to be accomplished during the day, on top of raising children, taking care of the house, going to school and for some working out of the home. It is easy to start to feel overwhelmed. It is easy to feel like giving up! Knowing how to increase productivity can help you feel better and live a less stressful life.

Increasing Productivity

 

10 Ways to Increase Productivity

Today we are giving you 10 tips on becoming a more productive blogger!

1. Use a Calendar System:

The type of calendar you use really doesn’t matter. What matters is you use one! In order to stay productive you need to know what needs to be done and when. There is nothing worse than missing a deadline because you didn’t have it written down. You can use a traditional day planner, Google calendar or create your own system.

2. Organize Your Email:

Nothing will slow your day down like going through hundreds upon hundreds of emails. Organizing your email is key to staying productive! Set up labels and organize your conversations so they are easy to find. Use filters so your  email automatically gets filed for you. Flag items that need to get done right away. The biggest tip I have for you is to unsubscribe! Look at every email you get and decide if you really need to be on that mailing list. If not hit the unsubscribe button, the less email you are getting the better.

3. Limit Social Media Time:

Oh the love hate relationship we all have with social media! It’s so fun to chat in Facebook groups, Tweet with our friends, search for the bottom of the Pinterest page and follow all of the gorgeous pictures on Instagram. Hours and hours can go by with nothing getting done besides looking at social media. To avoid getting sucked into social media, set an online timer. Give yourself 15 minutes in the morning, 15 minutes in the afternoon and maybe 30 minutes before bed. As bloggers we fill like we need an online presence at all times! Use programs like Hootsuite to schedule your  tweets and Facebook posts.

4. Hire Help:

Hiring help is a huge time saver! Having an extra set of hands will allow you to get more done. If hiring help isn’t a possibility for you right now look into other options. Ask another blogger to guest post for you, have your significant other take the kids to the park on Saturday mornings or swap babysitting duties with a local mom. Another great way to get help without paying is to swap duties with another blogger. Maybe you are really horrible at making graphics, but your really good at writing eye-catching tweets. Try swapping those tasks with a blogging friend. Yes, you are still doing work but this way you are doing something that comes easy for you.

5. Say NO!

You have to say no sometimes! It just isn’t possible to do it all, at least not without help. At Bloggy Bootcamp Phoenix, our fellow SITStah Tiffany said “If it isn’t a hell yes, then it’s a NO!” I think this is such an amazing piece of advice. If you aren’t so excited about the opportunity, then you should probably pass on it.

6. Use a Reader:

There are so many amazing blogs on the internet and it’s nearly impossible to read them all. Thankfully, there are readers like Blog Lovin and Feedly that help you organize the blogs you read. Give yourself an hour a day to look through your reader and read your favorite blogs.

7. Budget Your Time:

You budget your money so why not budget your time. Every morning map out your day using time increments. Knowing exactly how your time will be budgeted that day, will allow to check things off your list without getting overly stressed. Knowing how much time you have for each task will give you a clear picture of where you need to focus your energy that day.

8. Prioritize:

As bloggers we have a lot going on! On any given day you need to write a blog post, interact with your tribe, take pictures for the next blog post, promote your giveaway, comment on other blogs, review a product and a million other things. Figure out which things need to come first. If you have a sponsored post due tomorrow, make that priority #1 and maybe skip on social media for the day.

9. Make a Daily List:

Lists can be your best friend if you know how to use them. I used to make a daily list that had 20 or more tasks on it. I would spend a lot of time looking at my list throughout the day, but not a lot of time actually working on my list. I found that having to many items on my list does nothing to increase my productivity. I try to limit my list to 3 must-do items and 3 items I would love to get done but aren’t a priority. Working with a small list motivates me because as I check off items, I feel like I really am accomplishing something.

10. Use Mobile Apps:

Mobile applications can help you accomplish so much! Some of my favorite apps are Feedly, Word Press, Mailbox, Twitter, Google + and Facebook. While I’m waiting for my kids at school, waiting for my husband while in the sporting store or sitting in the doctor’s office you can normally find me using a mobile app. I can reply to tweets, update my Facebook, organize my email and even start a blog post all on my phone!

Looking for More Posts Like This One?

If you liked our tips on becoming a more productive blogger, keep reading!

How do you stay productive? We’d love to hear your tips and suggestions in the comments.

41 Comments

  • Tina D says:

    THIS IS A GREAT POST! I love this! So helpful!! New follower here!!

  • Yes, the busier you get these tips must be put into action. Especially the email! & limiting social media…Thanks for sharing!

  • Excellent tips. I love the idea of making my to-do list smaller. Thanks!

  • My editorial calendar is a HUGE help.I do need to work on saying no more often though.

  • Janice says:

    Great advice. I especially love #9. I sometimes make lists that encourage me to get nothing done…I am going to try your suggestion and I bet it will work. Thanks!

  • Hi Kristi,
    I Couldn’t agree more in what you pointed out in this blog. I’ll definitely add this to my weekly roundup post.

    Regards,
    Louie

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  • Wonderful ideas. I try and do the best I can at staying on top of my to do list but hey tomorrow is another day. Productivity is hard to maintain for everyone sometimes. Do your best and never feel discouraged!

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  • Vinma says:

    Thanks for the awesome tips! 🙂

  • it’s so true. I have so many lists of things to do. One for every aspect of my life it seems. I love my lists and my calendars. Don’t know what I would do without them! Really enjoyed this post. Thank you, Kristi!! =)

  • I am that kind of person who wants to be always organized in order to be productive and I totally agree to your post! Very helpful tips you have shared.

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  • Thank you so much for the tip. Sometimes, when you get the hang of your daily routine you tend to be just robotic. This made me realize that there’s so much to do to make my day productive.

  • You can download internet blocks to stop you from being tempted to go on Facebook etc. Social media addiction’s a growing problem! Getcoldturkey.com is a good example. Having something like StumbleUpon open is handy, I find, as you can fire in and out of that rapidly and got a dose of fun as you work. Plus there’s Calm.com for when you’re stressed and need to relax for a few minutes. It works a treat!

  • Sierra says:

    Greattt Read!! Fank you!

  • Sierra says:

    Happy SITS Day! Great Tips, I will be using them! Thank you!

  • I really needed these tips today. THANK YOU!

    I’m pinning them, too. Again, thank you!

  • Stefanie says:

    Kristi,

    I think you just taught me the most valuable thing anyone has taught me this year. “if it isn’t a “hell yes” then it’s a “no”. I am going to do my best to apply that to a whole bunch of areas in my life.

    Thank you, thank you, thank you!!! Hell yes, I am going to give that a try 🙂

    All my best,
    Stefanie

  • Fantastic list and fantastic help! Thanks!
    KC

  • Amen! All great tips. I think it is also important to schedule mini-breaks. They can be so refreshing & reviving!

  • patty says:

    I can’t tell you how timely this post was for me! I’ve been so overwhelmed lately, trying to get it ALL done, only to get to the end of the day finding that I’ve accomplished very little! so many of your tips were exactly what I needed to hear and do! thank you so much!

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  • MomChalant says:

    I love the saying “if it isn’t a hell yes than it’s a NO.” I might have to print that out and tape it above my blogging area.

  • Tanya says:

    I know some people that will set a timer when they get on social media sites. They do this because if they don’t they will waste way too much time on Facebook. I think its a great idea. I should probably start doing something to help limit my time on social media sites as well.

  • Sarah says:

    Great tips. Love the say no one. Going to keep that in mind next time I get an offer. ;). BTW is “mailbox” an iPhone app?? I can’t find it for android.

    • Kristi says:

      I believe it is currently only for iPhone. I know they are supposed to launch it onto other platforms soon. I LOVE this app and it really does help me keep my email in check!

  • Elizabeth A. says:

    Great tips! This is something I’ve really been struggling with lately.

  • Thanks so much for sharing this! I have pinpointed a few I can work on 🙂

  • Charlotte says:

    This is really REALLY awesome advice. I’m actually going to start budgeting my time more efficiently. You’re absolutely right; having a system in place would help me accomplish some of my blogging goals and stay on track (and hopefully OFF of Facebook, lol).

    Thanks for this!

  • Adrian says:

    Funny you should ask. I just re-posted my top 5 motivational ideas last week. Check it out. There’s some good ones on there. Like my beloved Zig Ziglar said “Motivation isn’t permanent, but neither is bathing. However, I highly recommend it”.

  • Yaasss! This piece came right on time for me. I’m a mess when it comes to prioritizing and this has given me the motivation to get my butt in gear 🙂 And yes, social media can be the devil sometimes when you’re trying to check things off of that to-do list. lol.

  • I’m overwhelmed with all the things I need to learn to get myself more organized! Small lists do help. Limiting the social media timesuck is difficult!

    I know that I getting my email organized would do wonders for me!

    Thanks!

  • YES on organizing my email…I’ve started to do this and it is very helpful!! Also I LOVE the say NO also…umm workin on it LOL
    Thank you!

  • Ginny Marie says:

    I love the idea of a smaller list…those large lists get so overwhelming!

  • Emelie says:

    Great tips, as always! I needed this today.

  • Tracie says:

    Calendars and organization are a must. Without them, I would never get anything done!

  • For me, hiring help was the thing that helped me become the most productive. Not having to worry about all the chores in the house helped relieve a lot of stress and allowed me to organize my work better.

  • Honeybee says:

    I love to see another helpful tips here. Sometimes I found myself living on one unproductive day. Like, I want to settle all things at one go only to end the day with nothing. I am constantly hanging on Facebook, and I think this is one of the culprit. Looking forward for more handy tips like this in the future.

  • Happy SITS Day! Great tips! Thanks!